Booking Terms and Conditions for Hazel Brow House
1. THE CONTRACT
The Contract for a short-term holiday rental will be between Hazel Brow Farm Holidays (referred to as “Hazel Brow” or We”) and the person making the booking and all members of the holiday party (referred to as “the Customer, or Your or You”) in the following booking conditions. UK Law will govern the Contract. The contract of hire is not effective until We have received and processed the deposit. The contract will be subject to these booking conditions, and must be complied with. The party leader must be at least 18 years of age at the time of booking and prior to arrival. We must be provided with a list containing the names, ages, Postcodes and contact details of all guests if requested. You are responsible for ensuring that all members of your party comply with the Terms of Use below.
2. PAYMENT
Bookings are CONFIRMED on receipt the deposit of 30% of the booking cost. The deposit must be paid within 7 days of booking being placed. The balance of the rental will be due for payment Fifty Six days prior to the booking commencement date.
3. CANCELLATION
a) Cancellation by You
Cancellations must be immediately notified to us and confirmed in writing.
Bookings placed from 9th January 2021 will be treated based on the reason for the cancellation, the length of time between cancellation and your holiday and our ability to re=let the property as follows:
National Lockdown. In the event your booking coincides with a National Lockdown, where you are unable to travel and we are prevented from opening, you will receive a full refund.
Regional/Local lockdown. In the event the address given on the booking form is put into regional/local lockdown, rendering you unable to travel, you will receive a full refund.
Your inability (or the inability of any, some or all of Your intended party) or disinclination to travel to and stay at Hazel Brow for any reason. This includes – but is not limited to – illness (including Covid), a requirement or recommendation to self-isolate or quarantine, a call to jury duty, military service, incarceration, change in personal or work circumstances, family emergencies, travel delays, vehicle breakdown, and delays with public transport. These remain at your risk and do not give rise to a right to cancel or to recive a refund unless we re-let the property, other than according to the sliding scale below. You are strongly recommended to take out UK travel insurance to cover these eventualities. If you choose not to take out UK travel insurance, then you accept responsibility for any loss that you may incur due to your cancellation.
Travel Insurance
It is the responsibility of the Lead Guest to acquire suitable travel insurance to cover their holiday, including Cancellation and Curtailment Protection Insurance. We strongly recommend that you take out suitable insurance which will cover you for possible cancellation of your UK holiday. There are several suitable options which include cover for COVID-related cancellation (see below), or you can look for suitable cover on comparison sites such as www.gocompare.com. We are not selling, promoting, endorsing or recommending any particular product, and do not benefit financially or have any formal relationship with any of these providers.
https://www.coverwise.co.uk/Travel-Insurance/corona-virus.aspx
https://www.allianz-assistance.co.uk/travel-insurance/Covid-19-travel-insurance.html
https://www.trailfinders.com/insurance#/step1
Refunds
All refunds will be subject to deduction of a non-refundable administration fee of £75 to cover our costs and third party costs related to the cancellation and remarketing (these costs include our admin costs, re-marketing costs, bank fees, accounting fees and agency fees or commission payments).
A cancellation charge will be made based on the number of days notification of cancellation given by the person making the booking to Hazel Brow Farm Holidays, and whether the property is re-let for the period of the cancelled stay. Hazel Brow Farm Holidays will apply the scale shown in the table below to determine the amount of the refund payable to you. If the property is not re-let, this will be a percentage of the total cost of the holiday. If the property is re-let, the amount refunded will be the rebooking value (which may be less than you paid) less the non-refundable administration fee of £75. For the purposes of this Condition, the total cost of the holiday shall include any extra items ordered by the Holidaymaker.
Part Cancellations – If any person(s) in your party needs to cancel, this will not affect the total cost of your booking. In addition, no refunds are payable in the event that you cut short your stay.
| Number of days before start of holiday that notification of cancellation is received* | The percentage of total booking value payable by the Customer |
| More than 90 days | 5% of the booking cost |
| 60 to 89 days | 40% of the booking cost |
| 45 – 59 days | 50% of the booking cost |
| 30 – 44 days | 75% of the booking cost |
| 3 – 29 days | 90% of the booking cost |
| 0 – 2 days | 100% of the booking cost |
b) Cancellation by us
If your booking has to be cancelled because Hazel Brow Farm Holidays has to close the property through Force Majeure, meaning any of the following circumstances which may hinder or prevent the performance by us of the Contract, including but not limited to:- Fire, Aircraft, Explosion, Storm and Flood, Earthquake, Escape of water, Impact, Riot and Malicious Persons, Theft or Accidental Damage, and the period of closure covers Your booking You will be refunded in full.
4. THIRD PARTY SUPPLIERS (chefs etc)
a/ If you want to use the services of a third-party supplier whilst staying at Hazel Brow you must ask and receive written permission to do so. This may be for a chef, beauty treatments (Hazel Brow has a pre-authorised list of private chefs and beauty treatments), bouncy castle hire, magicians etc.
b/ Hazel Brow would need to see the third-party supplier’s public liability insurance, and any other related/required certification. Hazel Brow will then seek approval from their insurers to allow the third-party activity to take place.
c/ If all insurances and certification are satisfactory to Hazel Brow and our insurers, permission to invite these suppliers to Hazel Brow will not be unreasonably withheld.
d/ Hazel Brow does not accept liability for the activities of these third-party suppliers.
5. PERIOD OF HIRE
You should not arrive before 4pm on the commencement date, and leave by 10am on the day of departure. Failure to do so may result in you being charged a further day’s rental. You must not use the property except for the purpose of a holiday or pre arranged wedding during the holiday period, and not for any other purpose or longer period. The agreement to stay in the property for the holiday period, does not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the Holiday Period.
6. NUMBER OF PERSONS USING THE PROPERTY
Under no circumstances may more than the maximum number of persons stated on the web site occupy the property. We reserve the right to refuse admittance if this condition is not observed. Any persons other than members of your party must not use the facilities at Hazel Brow.
7. LIABILITY
Hazel Brow, its employees and representatives shall not be liable to you or your party for loss or damage to property howsoever arising. You must take all necessary steps to safeguard yourselves and your property.
8. CARE OF THE PROPERTY
You are responsible for the property and are expected to take all reasonable care of its furniture, pictures, fittings and effects, in or on the property. You must leave them in the same state of repair, and in a reasonable clean and tidy condition at the end of the rental period. You must not use the properties for any dangerous, offensive, noxious, noisy, illegal or immoral activities or carry on there any act that may be a nuisance or annoyance to the owner or other neighbouring properties. Smoking is not allowed in the property. Any damages will have to be paid for in full within seven days of notification. We recommend that you have insurance in place to cover this.
9. DAMAGES & BREAKAGES
You are legally bound to reimburse us for replacement, repair or extra cleaning costs on demand.
WIFI
Wi-Fi is provided for the guest’s reasonable use. The guest agrees to reasonable and lawful usage of this service. The rural broadband connection is sufficient only for emails and web browsing.
RIGHT OF ENTRY
We shall be allowed the right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.
12. COMPLAINTS
Every effort has been made to ensure that you have an enjoyable stay. However, if you have any problem or cause for complaint, it is essential that you contact us immediately to give us the chance to resolve it. We value your custom and want you to return.
13. DATA PRIVACY STATEMENT & COOKIE POLICY
See our Privacy Policy here https://www.hazelbrow.co.uk/privacy-policy
See our Cookie Policy here https://www.hazelbrow.co.uk/cookie-policy
14. DRONES, NIGHT LANTERNS AND FIREWORKS
The use of drones is not allowed without our express written permission. Fireworks are not allowed without our express written permission. Night Lanterns are expressly forbidden.
15. PETS
We only allow dogs, no other kinds of pets. Dogs have to be booked in and paid for. (£25 per dog, per stay). We may allow more dogs to stay but this must be agreed in writing before arrival. In order to maintain our standards for everyone to enjoy, it is necessary that guests bringing dog(s) agree to these conditions.
Additional Terms and Condition for guests bringing their dog(s).
On arrival, your dog(s) must be kept on the lead until you have assessed the property boundaries and are confident your dog will be safe and secure within the grounds.
Once you’re confident they will be secure and not a threat to livestock, they can be off the lead as much as you like provided they are under your control. They must not chase any livestock or wildlife. You must obey the Countryside Code and keep your dog(s) under close control at all times for their own safety as well as for the benefit of other dog owners and livestock.
There are lots of dog walks in the surrounding area. Please be aware there may be animals or wildlife in fields, so please keep your dog under control. Please also make sure you leave any gates as you find them.
When taking your dog(s) for a walk, please pick up after them including in our fields. You musts also pick up all poops in the garden – please do a quick final check before you leave.
Your dog(s) must not be left alone with free run of the property.
Dogs are not allowed upstairs in the house or in the bedrooms,
Please thoroughly clean the cottage, including dog hair from rugs, before you leave; if properties require additional cleaning or dogs have been in the bedrooms, we will charge a £75 fee to cover the cost.
